This video tutorial provides a comprehensive overview of the SAP Third Party Process, a crucial aspect of supply chain management in SAP. The tutorial covers two scenarios: the third-party process without Advanced Shipping Notification (ASN) and the third-party process with ASN.
Intro: The tutorial begins by explaining the SAP third-party process, posing questions about the need for Good Receipts posting, the timing for Billing posting, and the role of the vendor’s invoice in the process. The presenter then outlines the process, starting with the creation of a Sales Order for a customer, which automatically generates a Purchase Requisition in the system. This requisition is then converted into a Purchase Order (PO) sent to the supplier. The supplier delivers the goods directly to the customer and sends the invoice to the company. The invoice is registered in Logistics Invoice Verification, and then the company can create the billing for the customer.
Standout topics covered in the session:
- Master Data Setup: The presenter demonstrates the setup of master data, including the creation of a material with the Item Category Group set to ‘BANS’ for third-party items. The presenter also creates an info record for a vendor and a source list that fixes the vendor to the material.
- Customizing Settings: The tutorial delves into the customizing settings in the IMG (Implementation Guide) that are relevant to the third-party process. These settings include defining Item Categories, assigning Item Categories, setting up Schedule Lines, and maintaining Account Assignment in Purchasing. The presenter also explains the importance of the Billing Relevance and Proposed Quantity for Billing settings in the Copy Control between the order and the billing.
- Third-Party Process without ASN: The presenter demonstrates the third-party process without ASN. This process involves creating a Sales Order, which automatically generates a Purchase Requisition. The requisition is then converted into a PO and sent to the vendor. When the vendor sends the goods to the customer, the company posts a statistical Good Receipt in their system. The company can only create a billing for the customer after posting the Logistics Invoice Verification.
- Third-Party Process with ASN: The presenter then demonstrates the third-party process with ASN. This process is similar to the process without ASN, but it includes an additional step where the vendor sends an ASN when they deliver the goods. The company then creates an inbound delivery in their system. The company can create a billing for the customer as soon as they post a Good Receipt based on the inbound delivery, without having to wait for the Logistics Invoice Verification.
- Conclusion: The tutorial concludes with the presenter asking viewers to share their experiences with both scenarios and encouraging them to like, share, and subscribe for more videos.