This video covers the role of Quality Management (QM) in the procurement cycle within the SAP S/4HANA system. Here are the key points:

  1. QM in Procurement Overview: Quality Management plays a crucial role in the procurement cycle. When materials are procured from suppliers, they undergo a quality inspection to ensure they meet the required quality standards.
  2. Inspection Process Flow: The inspection process includes the creation of an inspection lot, data in the inspection lot, inspection lot structure, sample determination, results recording, defect recording (optional), usage decision, and stock posting.
  3. Inspection Lot: An inspection lot is created when goods are received for materials procured from suppliers. It contains several operations, each reflecting different inspection stages for the product. Each operation can contain several inspection characteristics.
  4. Results Recording and Usage Decision: After the sample quantity calculation, the next step is results recording. This can be done manually or automatically. After results recording and inspection completion, a usage decision (UD) is made for the inspected goods. The UD specifies whether the goods in the inspection lot have been accepted or rejected.
  5. Stock Posting: After the UD, if the lot has been created because of any goods, stock posting can be done. The video demonstrates how to post stock from quality inspection to unrestricted use or blocked stock, depending on the UD.
  6. Forced Usage Decision: The video also covers the concept of a forced usage decision, where a UD can be made without results recording. This is possible in the system but is typically used in exceptional situations.
  7. Inspection Setup in Material Master: To trigger an inspection lot, the inspection type required is 01, and it needs to be activated in the Material Master in the QM view. This setup is necessary to ensure that an inspection lot is automatically created during goods receipt.
  8. Quality Certificate during Procurement: The video discusses how to handle the receipt of a quality certificate (CoA or CoC) in the system during procurement.
  9. Vendor Release and Invoice Block: The video explains how to release the vendor from the quality perspective and how to block the payment to the vendor based on quality parameters.
  10. Use of Quality Systems (QM System): The video touches upon the use of quality systems in the procurement process.

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